Deliver a Zoom Webinar – LX at UTS.

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If you are new to Zoom, check out Zoom’s video tutorials and information about turn a meeting into a webinar format or vice versa and use the same link. They will be sent an email invitation with a unique panelist link to join into the webinar. • Attendee- click on Copy the invitation. From there you can paste.
 
 

 

Article – Troubleshooting Zoom Issues.

 

If you have, you need to manually admit each participant before they can join your meeting. Back to top I can’t hear or talk to people If you’re unable to hear or talk to people in a meeting: Check the attendee controls at the bottom of your meeting window. If you see the Join Audio icon on the far left, click it. To check whether the issue is related to the Zoom program, see: How do I join or test my computer audio?

The host may have allowed only telephony audio. In this case, you will not see the message “join meeting with computer audio”. You may still be able to join the meeting with video or via phone.

Back to top People can’t see me If you’ve joined a meeting successfully but others can’t see you: Make sure your video isn’t turned off by checking the Start Video icon in the attendee controls at the bottom of your meeting window. If you’re connecting from a Lenovo device and your video isn’t working, see Video not working on Lenovo devices. If your video isn’t working in the Zoom client outside of the meeting , try troubleshooting the device itself.

Back to top My video is poor quality The “Optimize for full screen video clip” setting greatly reduces video quality. Annotations can be turned off in meeting after the share has started. This can present a Zoom bombing issue when hosting a public meeting. Annotations can be turned off in the user settings of the host creating the meeting. Note that this affects all of the meetings so if you use annotations for other meetings you would want to turn it back on in settings.

You can require registration in both meetings and webinar. There are two approval methods automatically and manually. You can also select the information you would like to gather from registrants such as first name, last name, email, along with other details like address, organization, etc.

There is also a text field for questions and comments. You can also create custom questions for registrants to answer during registration. You can make any of the field required or optional except for First name and Email Address, they are always required.

You can always decide to record your meeting. Recording to the cloud is the preferred method because it takes the processing load off your computer and is the only way to record on devices. Cloud recording can also save the chat and will be displayed in the playback link along with transcripts. The host can edit the transcripts and chat before sharing the playback link. Local recording records to the hosts computer and processes the file that does not have the chat or transcript options.

Security is very important, but some settings can limit what you can and cannot do in a meeting. Decide how you will be sharing your link. Is it a private event or public event? Will you need a webinar or meeting? For a more secure registration, use the manually approve option. While more time consuming, can avoid potential disruptors by not giving them the information automatically. This will prevent all participants from sharing their screens. This can be done using the security button.

The host can also set this in the share screen advanced button in the meeting. In a meeting you can turn off annotations only after the sharing has started, this can expose the meeting to potential disruptions. Zoom Webinars allow hosts and designated panellists to broadcast video, audio and screenshare to large numbers of view-only attendees. The Webinar host also has the option to unmute attendees if required. UTS has a limited number of webinar licenses.

These licences may incur a cost for your faculty so please read through the information on this page to make sure a webinar is the format you want before requesting a license. Zoom Webinars are very different to Zoom meetings in the way they are set up, scheduled, and customised. They also offer a completely different experience for the participants and the hosts.

Before you decide to run a Zoom Webinar, you need to consider the points below. Zoom Webinars are designed for events with a large number of expected attendees. Because of this, they are significantly more complex for hosts to run and therefore require multiple co-hosts to assist in the set-up and operation of the webinar.

Zoom and UT provide multiple tools and options to ensure your remote meetings and webinars are inclusive and accessible. From the Services for Students with Disabilities :. Webinars require more planning and personnel than standard Zoom meetings. Panelist invites are managed in the Panelist list of each webinar.

Reference this knowledge article for more information on Zoom webinars at UMD. Some actions can only be taken after the webinar or practice session has been started, make sure you leave enough time to configure any final settings.

 
 

Zoom Webinar Guide | Zoom.

 
 
They also offer a completely different experience for the participants and the hosts. In larger meetings this could become time consuming and it is recommended to have a few co-hosts if you want to manage incoming users.